The conference will take place at the hotel where we recommend everyone should be staying,
Barceló Illetas Albatros
PS de Illetas, 15
07181 Illetas, Calviá
T + 34 971 402 211
It is located at about 7 km of the center of Palma:
- Son Sant Joan Airport | 20.4 km
- Port of Palma | 8.8 km
- Es Baluard Museum | 7 km
- Fundación Pilar i Joan Miró Museum | 4 km
This year the congress venue is a beautiful hotel which means we are all able to stay, eat and follow the talks in one and the same place. There are enough rooms available for everyone some of and we urge you to book your room here to be able to enjoy the full experience of this congress.
You will need to book and pay your accommodation directly with the hotel by filling in the booking form and returning it to firstname.lastname@example.org. In order to save money you can of course share a room with a colleague of friend, you will see that the booking form does allow you to do this quite easily.
- Superior double room for single use: 82€
- Superior double room for double use: 94€
- Side sea view supplement: 23€
- Front sea view supplement: 44€
Breakfast and VAT included.
If you do not have anyone to share with please email email@example.com and if I can try and match you up with someone else who has requested a roommate.
How to get there
To Palma de Mallorca Airport is the third biggest airport in Spain and flies most European destinations directly. A lot of the cheap airlines also operated from Palma airport which should make it easy for you to join us this year.
Palma Airport, being 8 km from the city centre, has several modes of transportation to the heart of the city from which you can then catch a direct bus to our venue. There is The Palma Metro, public bus system, taxis, and cars for hire. Depending on your liking you have all these options to choose from.
The Bus System
If your choice is using the bus for transportation you will get a bus stop within the airport compound. The airport service bus is route 1. To get to Palma city you will have to part with €1.85 per adult. The buses are available every 15 minutes from 6.10 am to 1.10 am during winter and up to 2.15 am during summer. To get from the airport to the hotel you will need to catch LINEA 1 to PLAZA ESPANA where you can change-over to LINEA 3 which will take you to the front door of the hotel.
Taxis are available at the taxi ranks outside the arrivals area. Generally, taxi charges are charged per kilometre with a minimum charge. The prices also change depending on the time of day or whether it is a holiday. But the average cost of getting you to the venue is about 30 - 35 Euros from the airport.
There are five car hire companies located at the airport. Here you can obtain whatever vehicle you require to make your trip as comfortable as possible.
Registrations for the congress will open on November 20, 2017
All registrations are discounted as early-bird registrations up to and including 31 January 2018.
Registration is in English, and the congress currency is EURO €.
Payment by PayPal is preferred and will ensure your registration is activated immediately.
Abstracts can be submitted once your congress registration is complete; you will be able to submit your abstract as part of the congress registration process.
Attendance at the CONGRESS GALA EVENING can be purchased as an optional extra during the registration process.
REGISTRATION: FEES & FINANCIALS
Payment of your congress registration fee entitles you to the following:
- Participation at all scientific sessions
- Access to poster exhibitions
- Congress bag and materials including Full Scientific Programme
- Daily coffee breaks and lunch, welcome and closing, and award ceremonies
Generous sponsorship enables us to keep the registration rates well below the market norm, especially for students.
BREAKDOWN OF COSTS
Catering (avrg of 1 x lunch and 2 x coffee breaks per day) 23%
Admin and organisation incl. sponsorship and exhibition 10%
Printing and congress materials incl. bags 6%
Travel expenses & scientific programme 22%
Social programme incl. welcome and closing, award ceremony, networking evening & speaker dinner 15%
Delegates must be registered for the congress prior to submitting an abstracts. Registrations must be paid for based on the general payment guidelines for all registrations; however those submitting abstracts can avail of a full refund should their abstract not be selected for presentation and the delegate no longer wish to attend the congress.
Please refer to the ‘abstract submission guidelines’ should you wish to submit an abstract.
Payment by credit and debit card is preferred; our payment services are handled by PayPal. Please note that you do NOT need to have an account with PayPal in order to use this service.
Payments by bank transfer must be received within 2 weeks of your invoice date.
We will refund as follows:
for cancellations received by January 31 1st: 95% refund
for cancellations received by February 20st: 80% refund
for cancellations received by March 10th: 50% refund
for cancellations received after this date: NO REFUND
Refund / cancellation requests must be sent in writing to firstname.lastname@example.org. Where possible refunds will be processed within 3 weeks of receipt; however based on timing and congress workload, refunds may not be processed until after the congress.
Invoices are available through your profile on the SETGyC website. PLEASE NOTE that no separate invoices will be created / sent by the congress office.
All financial questions and queries can be directed to email@example.com
Abstract submissions will start at the same time as registrations on 20 November 2017.
Deadline for submissions will be on 31st of January
Abstracts submission guidelines
More than 50% of the programme is dedicated to selected abstracts because we want to ensure that the best and most current research is presented. A panel of moderators reviews abstracts so that every abstract receives at least 3 reviewer scores.
Abstract submission guidelines: Make sure your abstract is in, on time and in the right format by following these simple steps:
1: The Deadline for abstract submission is 31st of January, 2018.
2: Your abstract should be no more than 250 words and should be in English.
3: Keep your title concise and informative and only use capital letters for the beginning of a sentence or an acronym/name. DO NOT USE CAPITAL LETTERS FOR YOUR ENTIRE TITLE.
4: List all authors’ name in full and it is compulsory to identify a presenting author. Please note the email address supplied when you submit your abstract will be used for all correspondence pertaining to the abstract.
5: Addresses should be in the following format: Group, Department/Institute, Organisation, Town/City, Postcode/Zip, Country
6: Do not include acknowledgements in your abstracts – these will be included in your word count.
7: Select the subject area that best fits your abstract as this is a guide for review allocation.
8: Please ensure that the email provided when submitting the abstract will still be valid in early-April when the abstract notification is emailed.
Posters should be made in a single A0 size (841mm wide x 1189mm high), portrait orientation. If your poster does not match these dimensions we cannot guarantee that it will fit the poster boards. Each poster will be allocated a number with your notification that you must bring with you.
What happens after you have submitted?
Your abstract will be sent for review and you will be notified of the outcome by email in early April. Please note the notification email will be sent to the email given when you submitted your abstract. If you have not received notification by 5th Aprilplease contact the SETGyC Office firstname.lastname@example.org immediately
Speaker Guidelines and Information
Please check your presentation into the room you will be speaking in, at least 4 hours before your talk. It is also a good idea to bring a backup flash memory stick in the unlikely event of equipment failure.
There will be PowerPoint facilities in all Congress rooms - if you require any equipment aside from this please let us know. If you use PowerPoint slides, you are asked to ensure that the font size is large enough to be seen from the back of the room. A PowerPoint slide, for example, would normally contain a maximum of 8 lines of type in 24pt size or larger. Try to keep visual aids simple and to use them to highlight only the major points of your discussion.
SETGyC volunteers will be available each day so that presentations pre-loaded on Congress laptops may be viewed by speakers and they will be on hand to sort out any formatting issues should they arise. Speakers should inform AV technicians of special AV equipment needs BEFORE the session begins. Please be aware if you use MAC software you will need to supply your own laptop so please check this in with technicians at least 4 hours before your presentation.
All presentations must be made in English. Whilst all the Congress lecterns have microphones, you should speak loudly, slowly and clearly enough so that everyone can hear and understand you
The audience should be able to comprehend and recall the key points of your talk. Use visual aids during your presentation, clarify or emphasize key ideas and details and increase audience recall of presented information. Your presentation is designed to inform and instruct. You are also encouraged to use colour and graphics, use light text on a dark background in dark rooms.
Each year our delegates feedback to us how important it is for the sessions to run on time. Sessions that overrun have a detrimental impact on all aspects of the congress so please carefully note the amount of time you have been allocated for your talk and ensure that you rehearse to these timings. Please note that your allocated time includes question time which, as you know, is an essential part of the congress.
Delegate attendance is based on the advertised programme; therefore it is imperative to follow the session structure of the Congress programme. The title of your presentation and your affiliation will be taken directly from your abstract.
Your presentation should not have been presented at any other event, unless it contains new information and has been adapted for the audience.
Please avoid misusing the Congress platform to promote or sell your company and its products or services. Corporate speakers should introduce their company briefly and provide relevant background information but please move to the focus of the session quickly. Speakers from the corporate sector must not have branding on presentational material, and will need to declare any conflicts of interests at the outset of the session. Universities and hospitals will be allowed to have branded logos on the front page of their presentations only.
Speaker and Chair Responsibilities
All speakers and Chairs should check in at the registration desk upon arrival at the Congress. Access to the Congress will only be granted with a registration badge which you should collect from the registration desk upon arrival.
Please arrive at the room approximately 15 minutes prior to the beginning of the session. Speakers should check-in with the Session Chair before session begins.
In the event that you cannot attend the Congress
We appreciate that unforeseen circumstances can sometimes result in you not being able to deliver your session. Under these circumstances we hope that you would be able to find a replacement speaker, and inform the Local Organising Committee and session Chairperson in good time so they are able to step in where necessary. We in turn ask that delegates arrive promptly for sessions and respect the speakers, chairs and data that is being presented.
Finally, we appreciate your involvement and the organisers welcome all feedback on any aspect of the Congress.
Please don’t hesitate to contact Gaëlle Jamar if you do have any questions.
Mobile Phone: +44 (0)7766475379
Guide to SETGyC sponsorship and exhibition
We can offer a variety of opportunities for sponsoring SETGyC; our fees and the different packages can be found here
If you have already signed up as a exhibitor or sponsor you will be able to find our exhibitor pack here by the end of February.
For longer term, high benefit sponsorship opportunities you can become an SETGyC Platinum, Gold or Silver partner. To find out more about the discounts, access to membership and high profile publicity you can get as a partner please download the fees above.
Every other year we have about 300 congress delegates. Let them know about your organisation, your products and services by being an exhibitor at the Congress. If you have any queries please contact email@example.com
We appreciate that you are living through tough economic times, so we want you to know that we can be flexible and are more than happy to talk with you about ways in which we can develop a mutually beneficial partnership.
If you would like to discuss the options offered or how we might tailor these options to best meet your particular needs please don't hesitate to contact us.